Phase I Checklist
City of Overland Park, Kansas
Public Works Department
Project Procedures Manual Checklist
Phase I - Vision - Five year capital improvements plan
Project Number/Name/Description___________________________________________________
______________________________________________________________________________
City Project Engineer/Manager______________________________________________________
Consultant - Staff Design___________________________________________________________
Project Schedule_________________________________________________________________
Proposed Project Funding Sources__________________________________________________
Proposed City Funding Sources_____________________________________________________
Date Initial Task No. Resp. Task Description
____ ____ 1 PE Prepare Preliminary Plans/Cost Estimate
____ ____ 2 PE Prepare Feasibility Report
____ ____ 3 PE Prepare SMAC Project Addition Study (Form)
____ ____ 4 DPW Obtain City Council Approval-Preliminary Plans
____ ____ 5-11 DPW Obtain City Council Approval - CIP
____ ____ 12 CE Submit MARC Five Year Plan
____ ____ 13-15 CE Obtain MARC Approval
____ ____ 16-20 PDS Submit Application to HUD
____ ____ 21 PDS Receive HUD Approval
____ ____ 22 DPW Submit CARS Five Year Plan to County
____ ____ 22 DPW Submit SMAC Five Year Plan to County
____ ____ 23 DPW Execute Local Project Agreement - CARS
____ ____ 23 DPW Execute Local Project Agreement - SMAC
____ ____ 23 DPW Execute Local Project Agreement - City
____ ____ 24 CTE/CE Obtain Priority Evaluation from KDOT
____ ____ 25 CTE/CE Submit KDOT Form 1302 for Project Request
____ ____ 26 CTE/CE Receive Project Authorization from KDOT
____ ____ 27 CE Submit City Request to KDOT to Administer Federal Funded Projects
Checklist is to be completed by the Project Manager for each task. The checklist is to be printed at the completion of each Phase and place on the left side of the project file. If a task in not applicable enter "N/A" and provide short explanation.