Phase IV Checklist

City of Overland Park, Kansas

Public Works Department

Project Procedures Manual Checklist

Phase IV - Pre-construction (Letting Process-KDOT)

Project Number/Name/Description____________________________________________________________                                        

______________________________________________________________________________________                                          

City Project Engineer/Manager______________________________________________________________                                        

Consultant - Staff Design___________________________________________________________________                                             

Engineer's construction cost estimate_________________________________________________________                                   

Bid Opening Date________________________________________________________________________                                                       

Project Schedule_________________________________________________________________________      

 

                                                 

   Date      Initial                 Task No.      Resp.              Task Description

   ____      ____                   1               CO/PE         Complete Plans, Specification and Estimate

   ____      ____                   2               PM                Distribute Material Testing Proposals

   ____      ____                   3               CS                Set Bid Opening Date - Schedule Room

   ____      ____                   4               CS                Publish Legal Advertisement

   ____      ____                     5               CO/AA         Notice to Contractors/DBE Firms

   ____      _____                     6               CO/PE         Distribute Plans, Contract Documents & Estimates

   ____      ____                     7               PM               Conduct Pre-Bid Conference

   ____      ____                   8               PM               Determine Contractor Pre-Qualifications

   ____      ____                  9               CO/PE         Prepare Contract Document/Addendum

   ____      ____                  10              CS               Complete Bid Opening

   ____      ____                  11              CO/PE        Complete Detailed Bid Tabulation

   ____      ____                   12              PM              Determine/Approve Contractor Qualifications and Sub-Contractor Percentage

   ____      ____                  13              PM               Determine DBE Involvement

   ____     ____                  14              PM/CS        Evaluate Possible Contractor Collusion

   ____      ____                  15              PM               Submit Project Cost Estimate to Finance Dept.

   ____      ____                  16              PM               Submit Staff Recommendation for Contract Award

   ____      ____                  17              CS               Award Contract by City Council

   ____      ____                  18              PM               Receive Bid Approval from KDOT

   ____      ____                  19              PM               Receive Concurrence and Award from KDOT

   ____      ____                  20              PM               Submit Letting Summary Document to KDOT

Checklist is to be completed by the Project Manager for each task.  The checklist is to be printed at the completion of each Phase and place on the left side of the project file.  If a task in not applicable enter "N/A" and provide short explanation.