Phase II Check List

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City of Overland Park, Kansas

Public Works Department

Project Procedures Manual Checklist

Phase II - Preliminary Design

Project Number/Name/Description_______________________________________________     

__________________________________________________________________________

City Project Engineer/Manager__________________________________________________    

Consultant - Staff Design_______________________________________________________     

City Project Team____________________________________________________________    

Funding Sources_____________________________________________________________  

Project Schedule_____________________________________________________________          

  Date            Initial      Task No.     Resp.          Task Description

  ____           ____           1           CTE/CE        Identify Project Team

  ____           ____           2           CTE/CE        Decide if City Staff to Design

  ____           ____           3-4        CTE/CE        Hire Consultant

  ____           ____           5              PM             Submit Project Description to Law Dept.

  ____           ____           6               PM             Prepare Project Schedule

  ____           ____           7               PM             Submit Cash Flow Projections (Eng. Cost)

  ____           ____           8           LW/PM          Execute Ordinances - Resolutions

  ____           ____           9           PM/CO          Schedule 1st Utility Meeting

  ____           ____           10-13      PM              Schedule Pre-Design Mtg.-Criteria, Std. Details & SMAC Preliminary Study

  ____           ____           14         CTE/CE        Execute Agency Agreements

  ____           ____           15           CO/ST        Conduct Field Surveys

  ____           ____           16           PM              Begin Environmental Process

  ____           ____           17         CO/PM          Schedule 1st Public Information Mtg. - Pre-Design

  ____           ____           18         CO/PM          Begin Title Report Process

  ____           ____           19          CO/PM         Begin Geotechnical Report Process

  ____           ____           20          CO/PM         Prepare Field Check Plans

  ____           ____           21-22    CO/PE          Distribute Plans for Field Check

  ____           ____           23          CO/PM        Submit Request for Design Exception to KDOT

  ____           ____           24         CO/PM          Schedule 2nd Utility Meeting

  ____           ____           25          CO/PM         Submit Required Permit Applications

  ____           ____           26         CO/PM          Prepare Preliminary Cost Estimate (update)

  ____           ____           27         CO/PM          Prepare Prel. Cash Flow Projection (update)

  ____           ____           28           PM               Begin Field Check Plan Review

  ____           ____           29           PM               Schedule Field Check Meeting

  ____           ____           30           PM              Execute Official Agreement with KDOT

  ____           ____           31           PM              Obtain Decision for Design Exception from KDOT

  ____           ____           32         CO/PE          Submit R/W Plans/Legal Descriptions

  ____           ____           33           PM               Hire Appraiser

  ____           ____           34           PM               Prepare R/W - Easement Documents

  ____           ____           35         CO/PM          Schedule 2nd Public Information Meeting - Preliminary Plans

Checklist is to be completed by the Project Manager for each task.  The checklist is to be printed at the completion of each Phase and place on the left side of the project file.  If a task in not applicable enter "N/A" and provide short explanation.