Checklist Phase V

City of Overland Park, Kansas

Public Works Department

Project Procedures Manual Checklist

Phase V - Construction

Project Number/Name/Description______________________________________________

________________________________________________________________________                                                                 

City Project Engineer/Manager________________________________________________                                        

Consultant - Staff Design_____________________________________________________                                             

Contractor(s)______________________________________________________________                                                  

Contract Amount(s)_________________________________________________________                                                  

Project Schedule___________________________________________________________                     

 

                                  

  Date      Initial      Task No.         Resp.                      Task Description

  ____           ____           1               PM                   Obtain Project Temporary Financing

  ____           ____           2               PM                   Submit Agency Cash Flow Projection

  ____           ____           3               PM                   Submit Cash Flow Projection to Finance Dept.

  ____           ____           4               CS                   Distribute Executed Contract Documents

  ____           ____           5               CS                   Complete Sales Tax Exemptions Forms

  ____           ____           6               PM                   Complete Material Testing Contracts

  ____           ____           7               PM                   Schedule Pre-construction Conference/Proj. Sign.

  ____           ____           8               PM                   Send Information Letter to Residents

  ____           ____           9               PM                   Schedule 4th Public Information Meeting-Contractor

  ____           ____           10            CO/PM             Issue Notice to Proceed

  ____           ____           11            CO/PE             Complete Submittals Review

  ____           ____           12            PM/CI               On-Going Inspections

  ____           ____           13            PM/CI               On-Going Material Testing

  ____           ____           14            CS/PM             On-Going Contractor Payments

  ____           ____           15-16      CO/PM             On-Going Change Orders/Construction Adm.

  ____           ____           17            PM/CO/PE      Complete Final Inspection

  ____           ____           18            PM                    Notify Permitting Agencies

  ____           ____           19            CO/PE             Prepare Revisions/As-Build Plans

  ____           ____           20            PM                   Send Letter to Owners - Sod Care, etc.

  ____           ____           21            CS                   Receive Contractor Sales Tax Exemption Certification

  ____           ____           22            CO/PM            Execute Project Completion Certification

  ____           ____           23            PM                   Submit Notice of Acceptance to KDOT

  ____           ____           24            PM                   Submit Material Certification to KDOT

  ____           ____           25            PM                   Submit Construction Summary Doc. KDOT

  ____           ____           26            CTE/CE          Receive Final Acceptance from KDOT

  ____           ____           27            PM/CS            Approve Consultant Final Pay

  ____           ____           28            PM/CS            Approve Contractor Final Pay and Surety Release

Checklist is to be completed by the Project Manager for each task.  The checklist is to be printed at the completion of each Phase and place on the left side of the project file.  If a task in not applicable enter "N/A" and provide short explanation.