Phase II Check List
City of Overland Park, Kansas
Public Works Department
Project Procedures Manual Checklist
Phase II - Preliminary Design
Project Number/Name/Description_______________________________________________
__________________________________________________________________________
City Project Engineer/Manager__________________________________________________
Consultant - Staff Design_______________________________________________________
City Project Team____________________________________________________________
Funding Sources_____________________________________________________________
Project Schedule_____________________________________________________________
Date Initial Task No. Resp. Task Description
____ ____ 1 CTE/CE Identify Project Team
____ ____ 2 CTE/CE Decide if City Staff to Design
____ ____ 3-4 CTE/CE Hire Consultant
____ ____ 5 PM Submit Project Description to Law Dept.
____ ____ 6 PM Prepare Project Schedule
____ ____ 7 PM Submit Cash Flow Projections (Eng. Cost)
____ ____ 8 LW/PM Execute Ordinances - Resolutions
____ ____ 9 PM/CO Schedule 1st Utility Meeting
____ ____ 10-13 PM Schedule Pre-Design Mtg.-Criteria, Std. Details & SMAC Preliminary Study
____ ____ 14 CTE/CE Execute Agency Agreements
____ ____ 15 CO/ST Conduct Field Surveys
____ ____ 16 PM Begin Environmental Process
____ ____ 17 CO/PM Schedule 1st Public Information Mtg. - Pre-Design
____ ____ 18 CO/PM Begin Title Report Process
____ ____ 19 CO/PM Begin Geotechnical Report Process
____ ____ 20 CO/PM Prepare Field Check Plans
____ ____ 21-22 CO/PE Distribute Plans for Field Check
____ ____ 23 CO/PM Submit Request for Design Exception to KDOT
____ ____ 24 CO/PM Schedule 2nd Utility Meeting
____ ____ 25 CO/PM Submit Required Permit Applications
____ ____ 26 CO/PM Prepare Preliminary Cost Estimate (update)
____ ____ 27 CO/PM Prepare Prel. Cash Flow Projection (update)
____ ____ 28 PM Begin Field Check Plan Review
____ ____ 29 PM Schedule Field Check Meeting
____ ____ 30 PM Execute Official Agreement with KDOT
____ ____ 31 PM Obtain Decision for Design Exception from KDOT
____ ____ 32 CO/PE Submit R/W Plans/Legal Descriptions
____ ____ 33 PM Hire Appraiser
____ ____ 34 PM Prepare R/W - Easement Documents
____ ____ 35 CO/PM Schedule 2nd Public Information Meeting - Preliminary Plans
Checklist is to be completed by the Project Manager for each task. The checklist is to be printed at the completion of each Phase and place on the left side of the project file. If a task in not applicable enter "N/A" and provide short explanation.