Preparation of Construction Bid Documents - Revision history

Irina Idelson: /* General Comments */

2020-07-08T18:33:36Z

General Comments

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	== General Comments ==		== General Comments ==

	1. Bidding document templates are located on the PPM Wiki at: [http://ppm.opkansas.org/wiki/index.php/Phase_III_-_Final_Design#Task_No._11_-_Submit_Contract_Documents_and_Insurance Phase III-Task 11 ~~Standard Contract Documents~~]		1. Bidding document templates are located on the PPM Wiki at: [http://ppm.opkansas.org/wiki/index.php/Phase_III_-_Final_Design#Task_No._11_-_Submit_Contract_Documents_and_Insurance '''Phase III, Task 11''']

	Documents are in word format and include: Table of Contents, Notice to Bidders, Instructions to Bidders, Bid, Agreement, Performance Bond, Maintenance Bond, Statutory Bond, Labor and Material Payment Bond, and General Conditions.		Documents are in word format and include: Table of Contents, Notice to Bidders, Instructions to Bidders, Bid, Agreement, Performance Bond, Maintenance Bond, Statutory Bond, Labor and Material Payment Bond, and General Conditions.

Irina Idelson: /* General Comments */

2020-07-08T18:31:02Z

General Comments

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	3. For Hard Copy Bids, if printing for sale, all documents can be printed double-sided except for the Bid. The Bid pages should be printed single-sided on Yellow paper. Bidding Documents are to be inserted into a GBC binder with a sturdy cover. Bidding Documents can also be provided in PDF format via email at no charge.		3. For Hard Copy Bids, if printing for sale, all documents can be printed double-sided except for the Bid. The Bid pages should be printed single-sided on Yellow paper. Bidding Documents are to be inserted into a GBC binder with a sturdy cover. Bidding Documents can also be provided in PDF format via email at no charge.

	4. '''Publication''' - See Phase IV, Task 4 for details regarding publication of the Notice to Bidders.		4. '''Publication''' - See [[Phase_IV_-_Pre-Construction#Task_No._4_-_Publish_Legal_Advertisement\|'''Phase IV, Task No. 4''']] for details regarding publication of the Notice to Bidders.

	5. The day before the scheduled publication, a copy of the Notice to Bidders should be provided by email or sent regular mail to each of the contractors on the bidders list. The Bidders Lists are located on the PPM Wiki at: [http://ppm.opkansas.org/wiki/index.php/Phase_IV_-_Pre-Construction#Task_No._5_-_Notice_to_Contractor.E2.80.99s.2FDBE_Firms Phase IV-Task 5 Notice to Contractors/DBE Firms].		5. The day before the scheduled publication, a copy of the Notice to Bidders should be provided by email or sent regular mail to each of the contractors on the bidders list. The Bidders Lists are located on the PPM Wiki at: [http://ppm.opkansas.org/wiki/index.php/Phase_IV_-_Pre-Construction#Task_No._5_-_Notice_to_Contractor.E2.80.99s.2FDBE_Firms Phase IV-Task 5 Notice to Contractors/DBE Firms].

Sally Wachtel: /* General Comments */

2020-07-08T16:49:32Z

General Comments

← Older revision		Revision as of 11:49, 8 July 2020
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	NOTE: IF YOU OPEN A TEMPLATE REMEMBER TO "SAVE AS" A NEW WORD DOCUMENT (.docx).		NOTE: IF YOU OPEN A TEMPLATE REMEMBER TO "SAVE AS" A NEW WORD DOCUMENT (.docx).

	2. ~~Prepare~~ a draft of the Bidding Documents for review by Project Manager ~~and Contract Specialist~~ prior to printing for sale and distribution to contractors~~. All documents can be printed double-sided except~~ for ~~the Bid~~. ~~The Bid pages should be printed single-sided on Yellow paper.~~		2. Contract Specialist will prepare a draft of the Bidding Documents for review by Project Manager prior to uploading to QuestCDN.com for eBids. or printing for sale and distribution to contractors for Hard Copy Bids.

	3. Bidding Documents are to be inserted into ~~either a 3-ring or~~ a GBC binder with a sturdy cover ~~to protect it from the elements on the job site~~. ~~Provide Contract Specialist with eight (8) complete sets of the bound~~ Bidding Documents.		3. For Hard Copy Bids, if printing for sale, all documents can be printed double-sided except for the Bid. The Bid pages should be printed single-sided on Yellow paper. Bidding Documents are to be inserted into a GBC binder with a sturdy cover. Bidding Documents can also be provided in PDF format via email at no charge.

	4. '''Publication''' - ~~Notice to Bidders should be given to Contract Specialist no later than the Thursday morning before the planned Tuesday~~ publication ~~date in ''The Legal Record''. The City will handle getting~~ the Notice to Bidders ~~published. The notice should be published at least 14 days prior to bid opening~~.		4. '''Publication''' - See Phase IV, Task 4 for details regarding publication of the Notice to Bidders.

	~~'''For KDOT projects'''~~, the Notice to Bidders ~~is also published in the ''Kansas Register'' at least 30 days prior to the bid opening. Contract Specialist will~~ email or ~~fax the notice~~ to ~~Nancy Reddy at~~ the ~~Office of~~ the ~~Secretary of State~~. The ~~notice should be sent by noon~~ on ~~Thursday~~ the ~~week before~~ the ~~publication date. Request~~ that ~~one copy~~ of the ~~affidavit~~ and ~~the bill be sent to the City of Overland Park, Public Works Department, 8500 Santa Fe Drive, Overland Park, KS 66212~~.		5. The day before the scheduled publication, a copy of the Notice to Bidders should be provided by email or sent regular mail to each of the contractors on the bidders list. The Bidders Lists are located on the PPM Wiki at: [http://ppm.opkansas.org/wiki/index.php/Phase_IV_-_Pre-Construction#Task_No._5_-_Notice_to_Contractor.E2.80.99s.2FDBE_Firms Phase IV-Task 5 Notice to Contractors/DBE Firms].
			If Hard Copy Bid, the Contract Specialist will keep a list of the contractors that obtain a set of the bidding documents and plans.

	5. The day before the scheduled publication, a copy of the Notice to Bidders should be mailed to each of the contractors on the bidders list. The Bidders Lists are located on the PPM Wiki at: [http://ppm.opkansas.org/wiki/index.php/Phase_IV_-~~_Pre-Construction#Task_No._5_-_Notice_to_Contractor.E2.80.99s.2FDBE_Firms Phase IV-Task 5 Notice to Contractors/DBE Firms].~~		6. '''Engineer’s estimate''' for eBids - must be provided in an excel spreadsheet to the Contract Specialist no later than the Thursday prior to the bid opening. Consultant/Project Manager should make sure that the estimate does not have rounded numbers. For both eBids and Hard Copy Bids, the estimate is provided to the City Clerk or to the Contract Specialist by 2:00 p.m. the day of the bid opening. The engineer’s estimate should be signed by a professional engineer (P.E.), notarized and placed in a sealed envelope with the outside plainly marked: "ENGINEER’S ESTIMATE FOR (NAME OF PROJECT)".
	~~Consultant should keep a list of the contractors that obtain a set of the bidding documents and plans. This list should~~ be ~~sent~~ to the ~~Contact~~ Specialist ~~after bid opening.~~

	~~6. A complete set of bidding documents and plans on cd or hard copy shall be mailed by the consultant free of charge to the plan rooms~~ the ~~day~~ prior to the ~~scheduled publication date~~. ~~The plan rooms are located at~~ the ~~bottom of the bidder’s lists and should be in bold type~~. ~~There is also a list on~~ the ~~PPM Wiki at: [http://ppm.opkansas.org/wiki/index.php/Phase_IV_-_Pre-Construction#Task_No._5_-_Notice_to_Contractor.E2.80.99s.2FDBE_Firms Phase IV-Task 5 Notice to Contractors/DBE Firms]~~

	~~7. '''Engineer’s~~ estimate~~''' must be delivered~~ to the City Clerk or to the Contract Specialist by 2:00 p.m. the day of the bid opening. The engineer’s estimate should be signed by a professional engineer (P.E.), notarized and placed in a sealed envelope with the outside plainly marked: "ENGINEER’S ESTIMATE FOR (NAME OF PROJECT)".

Sally Wachtel: /* General Comments */

2020-07-08T15:47:05Z

General Comments

← Older revision		Revision as of 10:47, 8 July 2020
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	1. Bidding document templates are located on the PPM Wiki at: [http://ppm.opkansas.org/wiki/index.php/Phase_III_-_Final_Design#Task_No._11_-_Submit_Contract_Documents_and_Insurance Phase III-Task 11 Standard Contract Documents]		1. Bidding document templates are located on the PPM Wiki at: [http://ppm.opkansas.org/wiki/index.php/Phase_III_-_Final_Design#Task_No._11_-_Submit_Contract_Documents_and_Insurance Phase III-Task 11 Standard Contract Documents]

	Documents ae in word format include: Table of Contents, Notice to Bidders, Instructions to Bidders, Bid, Agreement, Performance Bond, Maintenance Bond, Statutory Bond, Labor and Material Payment Bond, General Conditions ~~- Table of Contents, General Conditions, and Project Special Provisions~~.		Documents are in word format and include: Table of Contents, Notice to Bidders, Instructions to Bidders, Bid, Agreement, Performance Bond, Maintenance Bond, Statutory Bond, Labor and Material Payment Bond, and General Conditions.

	NOTE: IF YOU OPEN A TEMPLATE REMEMBER TO "SAVE AS" A NEW WORD DOCUMENT (.~~doc~~).		NOTE: IF YOU OPEN A TEMPLATE REMEMBER TO "SAVE AS" A NEW WORD DOCUMENT (.docx).

	2. Prepare a draft of the Bidding Documents for review by Project Manager and Contract Specialist prior to printing for sale and distribution to contractors. All documents can be printed double-sided except for the Bid. The Bid pages should be printed single-sided on Yellow paper.		2. Prepare a draft of the Bidding Documents for review by Project Manager and Contract Specialist prior to printing for sale and distribution to contractors. All documents can be printed double-sided except for the Bid. The Bid pages should be printed single-sided on Yellow paper.

Sally Wachtel: /* Project Special Provisions */

2020-07-08T15:43:47Z

Project Special Provisions

← Older revision		Revision as of 10:43, 8 July 2020
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	Project Manager/Consultant will provide the Table of Contents to the Contract Specialist.		Project Manager/Consultant will provide the Table of Contents to the Contract Specialist.

	== Project Special Provisions ==		== Project Specific Special Provisions ==
	~~General Requirements~~		Project Manager/Consultant will determine if any specific provisions are required for the project. These will be provided to the Contract Specialist. They can be made into one document.
	*~~Table of Contents~~ – ~~revise page numbers as~~ needed.		Some of the specific provisions are:
			*Construction Limitations – use this when specific deadlines are needed or if the project is divided into phases. This language shall be added to the Agreement and to the Bid for Hard Copy Bids.

	*~~Construction Limitations~~ – ~~change items to meet deadlines set forth in the first paragraph of the Bid after bid items~~.		*Indemnification and Insurance Requirements – this is used for KDOT, CARS and SMAC projects when federal and/or county funds are involved. Omit this section for other projects.

	*Indemnification and Insurance Requirements – this is only used for CARS and SMAC projects when Johnson County funds are involved. Omit this section for other projects.		*Right-of-Way – provides information to the bidder on the status of any right-of-way or easements.

	*Right-of-Way – ~~revise~~ to ~~indicate whether~~ right-of-way ~~and~~ easements ~~are in hand or an estimated date when they will be available.~~

	*Consultant will provide final Project Special Provisions on cd accompanied by a “highlighted/strikeout” hard copy of the City supplied special provisions for staff to use in review.

	*Specifications
	**a. Standard - City will provide the Consultant with MakeSpec installation disk and a disk of standard specification sections. MakeSpec is a Microsoft Word template with custom tools and menus use to compile a set of Project Specifications. The Consultant is to use MakeSpec to compile the final specifications. The Consultant is to provide Project Manager an electronic file copy and hard copy of the final specifications along with a hard copy with tracked changes highlighted and printed.
	**b. Lighting - obtain from City
	**c. Signal - obtain from City

	== General Comments ==		== General Comments ==

Sally Wachtel: /* City of Overland Park Standard Specifications - Table of Contents */

2020-07-08T15:34:09Z

City of Overland Park Standard Specifications - Table of Contents

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	== City of Overland Park Standard Specifications - Table of Contents ==		== City of Overland Park Standard Specifications - Table of Contents ==
			Project Manager/Consultant will provide the Table of Contents to the Contract Specialist.

	== Project Special Provisions ==		== Project Special Provisions ==

Irina Idelson at 15:28, 8 July 2020

2020-07-08T15:28:38Z

← Older revision		Revision as of 10:28, 8 July 2020
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	== General Conditions ==		== General Conditions ==
	Insert project name and number on title page. Verify page numbers to make sure they match the printed general conditions.		Insert project name and number on title page. Verify page numbers to make sure they match the printed general conditions.

			== City of Overland Park Standard Specifications - Table of Contents ==

	== Project Special Provisions ==		== Project Special Provisions ==
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	**b. Lighting - obtain from City		**b. Lighting - obtain from City
	**c. Signal - obtain from City		**c. Signal - obtain from City

	~~== City of Overland Park Standard Specifications - Table of Contents ==~~

	== General Comments ==		== General Comments ==

Irina Idelson at 15:26, 8 July 2020

2020-07-08T15:26:25Z

← Older revision		Revision as of 10:26, 8 July 2020
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	**b. Lighting - obtain from City		**b. Lighting - obtain from City
	**c. Signal - obtain from City		**c. Signal - obtain from City

			== City of Overland Park Standard Specifications - Table of Contents ==

	== General Comments ==		== General Comments ==

Sally Wachtel: /* Table of Contents for General Conditions */

2020-07-08T15:13:12Z

Table of Contents for General Conditions

← Older revision		Revision as of 10:13, 8 July 2020
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	A blank form is submitted with the bidding documents. Once contract is awarded, the contractor will complete if necessary.		A blank form is submitted with the bidding documents. Once contract is awarded, the contractor will complete if necessary.

	== ~~Table of Contents for~~ General Conditions ==		== General Conditions ==
	Insert project name and number on title page. Verify page numbers to make sure they match the printed general conditions.		Insert project name and number on title page. Verify page numbers to make sure they match the printed general conditions.

Sally Wachtel: /* Statutory Bond and Labor and Material Payment Bond */

2020-07-08T15:11:37Z

Statutory Bond and Labor and Material Payment Bond

← Older revision		Revision as of 10:11, 8 July 2020
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	== Statutory Bond and Labor and Material Payment Bond ==		== Statutory Bond and Labor and Material Payment Bond ==
	Insert project name and number in the title		Use the Labor and Material Payment Bond when the estimated cost of the project is under $100,000. Use the Statutory Bond when the estimated cost of the project is over $100,000.

			Insert project name and number in the title.

	== Appointment of Service Agent ==		== Appointment of Service Agent ==