Phase VI - Retrospect - Revision history

Jarobert: updated link

2025-05-27T20:57:44Z

updated link

← Older revision		Revision as of 15:57, 27 May 2025
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	{{Top}}		{{Top}}

	The City will provide information to KDOT for audit according to “The Single Audit Standards” set forth in [https://www.~~whitehouse~~.gov/~~sites~~/~~whitehouse.gov~~/~~files~~/~~omb~~/~~circulars~~/~~A133/a133.pdf '''~~Federal O.M.B. Circular A-133, “Audits of State and Local Governments”'''] and in [https://www.govinfo.gov/app/details/CFR-2009-title49-vol1/CFR-2009-title49-vol1-part18/context '''49 CFR 18.''']		The City will provide information to KDOT for audit according to “The Single Audit Standards” set forth in '''[https://www.federalregister.gov/documents/2015/07/14/2015-17236/audits-of-states-local-governments-and-non-profit-organizations-omb-circular-a-133-compliance Federal O.M.B. Circular A-133, “Audits of State and Local Governments”]''' and in [https://www.govinfo.gov/app/details/CFR-2009-title49-vol1/CFR-2009-title49-vol1-part18/context '''49 CFR 18.''']

	{{Exhibit\|VI-7.pdf\|No. VI-7\|is Review Guidelines for Project Development Procedures. These guidelines provide a list of items that will be of interest during an audit and shall be used in gathering information when preparing for an audit.}}		{{Exhibit\|VI-7.pdf\|No. VI-7\|is Review Guidelines for Project Development Procedures. These guidelines provide a list of items that will be of interest during an audit and shall be used in gathering information when preparing for an audit.}}

Joe Archer: /* Task No. 5 - Update City Historical Records */

2023-03-20T13:25:25Z

Task No. 5 - Update City Historical Records

← Older revision		Revision as of 08:25, 20 March 2023
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	*Paver database (PAMS);		*Paver database (PAMS);
	*Construction Plans database (Plan Viewer);		*Construction Plans database (Plan Viewer);
	*Bridge database and map;		*Bridge database and map; (Lucity)
	*Storm Sewer Inventory;		*Storm Sewer Inventory;
	*Digital platsheets;		*Digital platsheets;

Joe Archer: /* Task No. 5 - Update City Historical Records */

2023-03-20T13:13:53Z

Task No. 5 - Update City Historical Records

← Older revision		Revision as of 08:13, 20 March 2023
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	For the list of personnel responsible for the inventory updates see [[Phase_V_-_Construction#Task_No._22_-_Project_Completion_Certification_and_Scheduling_of_the_Final_Inspection_Prior_to_Expiration_of_2_Year_Maintenance_Bond\|'''Phase V, Task No. 22''']].		For the list of personnel responsible for the inventory updates see [[Phase_V_-_Construction#Task_No._22_-_Project_Completion_Certification_and_Scheduling_of_the_Final_Inspection_Prior_to_Expiration_of_2_Year_Maintenance_Bond\|'''Phase V, Task No. 22''']].

	See '''[[Rectifying Plan Images]]''' for instructions. Rectified plan images are used to easily and accurately locate and update assets in ArcMap, LUCITY and other mapping applications.		See [[Media:Rectifying Plan Images.docx\|'''Rectifying Plan Images''']] for instructions. Rectified plan images are used to easily and accurately locate and update assets in ArcMap, LUCITY and other mapping applications.

	== Task No. 6 - Complete Two-Year Inspection and Bond Release ==		== Task No. 6 - Complete Two-Year Inspection and Bond Release ==

Irina Idelson: /* Task No. 7 - Receive Project Audit by KDOT */

2021-10-19T21:35:04Z

Task No. 7 - Receive Project Audit by KDOT

← Older revision		Revision as of 16:35, 19 October 2021
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	{{Exhibit\|VI-7.pdf\|No. VI-7\|is Review Guidelines for Project Development Procedures. These guidelines provide a list of items that will be of interest during an audit and shall be used in gathering information when preparing for an audit.}}		{{Exhibit\|VI-7.pdf\|No. VI-7\|is Review Guidelines for Project Development Procedures. These guidelines provide a list of items that will be of interest during an audit and shall be used in gathering information when preparing for an audit.}}

			The City is responsible for retaining all project records for five years after the project's completion.

	== '''Task No. 8 - Receive Final Payment from KDOT''' ==		== '''Task No. 8 - Receive Final Payment from KDOT''' ==

Irina Idelson: /* Task No. 6 - Complete Two-Year Inspection and Bond Release */

2021-09-28T18:59:49Z

Task No. 6 - Complete Two-Year Inspection and Bond Release

← Older revision		Revision as of 13:59, 28 September 2021
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	{{Exhibit\|2 year Maintenance Inspection .xlsx\|No. VI-6a\|is a sample list of work items for the Contractor to perform as a result of two year inspection.}}		{{Exhibit\|2 year Maintenance Inspection .xlsx\|No. VI-6a\|is a sample list of work items for the Contractor to perform as a result of two year inspection.}}
	{{Exhibit\|End of two-year maintenance letter.docx\|No. VI-6b\|is a sample letter to the Contractor releasing the maintenance bond.}}		{{Exhibit\|End of two-year maintenance letter.docx\|No. VI-6b\|is a sample letter to the Contractor releasing the maintenance bond.}}


	~~[Phase_V_-_Construction#Task_No._22_-_Project_Completion_Certification_and_Scheduling_of_the_Final_Inspection_Prior_to_Expiration_of_2_Year_Maintenance_Bond~~

	== '''Task No. 7 - Receive Project Audit by KDOT''' ==		== '''Task No. 7 - Receive Project Audit by KDOT''' ==

Irina Idelson: /* Task No. 6 - Complete Two-Year Inspection and Bond Release */

2021-09-28T18:59:28Z

Task No. 6 - Complete Two-Year Inspection and Bond Release

← Older revision		Revision as of 13:59, 28 September 2021
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	{{Top}}		{{Top}}

	Approximately 22 months following the City’s acceptance of the project, the Project Manager, in conjunction with the Project Inspector(s), shall inspect the project and compile a list of work items, if applicable, for the Contractor to perform. After the Contractor has performed the maintenance items, the Contractor’s two-year maintenance bond will be released. Also see [[Phase_V_-_Construction#Task_No._22_-~~_Project_Completion_Certification_.26_Scheduling_of_the_Final_Inspection_Prior_to_Expiration_of_2_Year_Maintenance_Bond~~\|'''Phase V, Task 22''']].		Approximately 22 months following the City’s acceptance of the project, the Project Manager, in conjunction with the Project Inspector(s), shall inspect the project and compile a list of work items, if applicable, for the Contractor to perform. After the Contractor has performed the maintenance items, the Contractor’s two-year maintenance bond will be released. Also see [[Phase_V_-_Construction#Task_No._22_-_Project_Completion_Certification_and_Scheduling_of_the_Final_Inspection_Prior_to_Expiration_of_2_Year_Maintenance_Bond\|'''Phase V, Task 22''']].

	{{Exhibit\|2 year Maintenance Inspection .xlsx\|No. VI-6a\|is a sample list of work items for the Contractor to perform as a result of two year inspection.}}		{{Exhibit\|2 year Maintenance Inspection .xlsx\|No. VI-6a\|is a sample list of work items for the Contractor to perform as a result of two year inspection.}}
	{{Exhibit\|End of two-year maintenance letter.docx\|No. VI-6b\|is a sample letter to the Contractor releasing the maintenance bond.}}		{{Exhibit\|End of two-year maintenance letter.docx\|No. VI-6b\|is a sample letter to the Contractor releasing the maintenance bond.}}


			[Phase_V_-_Construction#Task_No._22_-_Project_Completion_Certification_and_Scheduling_of_the_Final_Inspection_Prior_to_Expiration_of_2_Year_Maintenance_Bond

	== '''Task No. 7 - Receive Project Audit by KDOT''' ==		== '''Task No. 7 - Receive Project Audit by KDOT''' ==

Irina Idelson: /* Task No. 1 - Procedures for Final Cost and Project Close Out */

2020-08-18T16:47:09Z

Task No. 1 - Procedures for Final Cost and Project Close Out

← Older revision		Revision as of 11:47, 18 August 2020
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	{{Exhibit\|CARS project closeout letter.docx\|No. VI-1c\|is a Project Close Out letter for a CARS project.}}		{{Exhibit\|CARS project closeout letter.docx\|No. VI-1c\|is a Project Close Out letter for a CARS project.}}

	{{Exhibit\|VI-1d.docx\|No. VI-1d\|is a Project Close Out form for a SMAC project.}}		{{Exhibit\|VI-1d project close out SMAC.docx\|No. VI-1d\|is a Project Close Out form for a SMAC project.}}

	For reimbursement from Johnson County Wastewater for relocation costs see [[Phase_II_-_Preliminary_Design#Task_No._7_-_Initiate_Utility_Coordination._Schedule_Utility_Meeting_(optional)\|'''Phase II, Task No. 7.''']]		For reimbursement from Johnson County Wastewater for relocation costs see [[Phase_II_-_Preliminary_Design#Task_No._7_-_Initiate_Utility_Coordination._Schedule_Utility_Meeting_(optional)\|'''Phase II, Task No. 7.''']]

Irina Idelson: /* Task No. 5 - Update City Historical Records */

2020-07-13T18:42:25Z

Task No. 5 - Update City Historical Records

← Older revision		Revision as of 13:42, 13 July 2020
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	*Sidewalk Inventory;		*Sidewalk Inventory;
	*Snow Maps;		*Snow Maps;
	*~~Guard rail~~ inventory;		*Guardrail inventory;
	*Traffic signs;		*Traffic signs;
	*Traffic signals;		*Traffic signals;

Irina Idelson: /* Task No. 5 - Update City Historical Records */

2020-07-13T18:41:31Z

Task No. 5 - Update City Historical Records

← Older revision		Revision as of 13:41, 13 July 2020
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	*Streetlights.		*Streetlights.

	For the list of personnel responsible for the inventory updates see [[Phase_V_-_Construction#Task_No._22_-_Project_Completion_Certification_and_Scheduling_of_the_Final_Inspection_Prior_to_Expiration_of_2_Year_Maintenance_Bond\|'''Phase V, Task No. 22''']]		For the list of personnel responsible for the inventory updates see [[Phase_V_-_Construction#Task_No._22_-_Project_Completion_Certification_and_Scheduling_of_the_Final_Inspection_Prior_to_Expiration_of_2_Year_Maintenance_Bond\|'''Phase V, Task No. 22''']].

	See '''[[Rectifying Plan Images]]''' for instructions. Rectified plan images are used to easily and accurately locate and update assets in ArcMap, LUCITY and other mapping applications.		See '''[[Rectifying Plan Images]]''' for instructions. Rectified plan images are used to easily and accurately locate and update assets in ArcMap, LUCITY and other mapping applications.

Irina Idelson: /* Task No. 5 - Update City Historical Records */

2020-07-13T18:34:20Z

Task No. 5 - Update City Historical Records

← Older revision		Revision as of 13:34, 13 July 2020
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	*Streetlights.		*Streetlights.

	For the list of personnel responsible for the inventory updates see [[Phase_V_-_Construction#Task_No._22_-~~_Project_Completion_Certification_&_Scheduling_of_the_Final_Inspection_Prior_to_Expiration_of_2_Year_Maintenance_Bond~~\|'''Phase V, Task No. 22''']]		For the list of personnel responsible for the inventory updates see [[Phase_V_-_Construction#Task_No._22_-_Project_Completion_Certification_and_Scheduling_of_the_Final_Inspection_Prior_to_Expiration_of_2_Year_Maintenance_Bond\|'''Phase V, Task No. 22''']]

	See '''[[Rectifying Plan Images]]''' for instructions. Rectified plan images are used to easily and accurately locate and update assets in ArcMap, LUCITY and other mapping applications.		See '''[[Rectifying Plan Images]]''' for instructions. Rectified plan images are used to easily and accurately locate and update assets in ArcMap, LUCITY and other mapping applications.

← Older revision		Revision as of 11:47, 18 August 2020
Line 27:		Line 27:
	{{Exhibit\|CARS project closeout letter.docx\|No. VI-1c\|is a Project Close Out letter for a CARS project.}}		{{Exhibit\|CARS project closeout letter.docx\|No. VI-1c\|is a Project Close Out letter for a CARS project.}}

	{{Exhibit\|VI-1d.docx\|No. VI-1d\|is a Project Close Out form for a SMAC project.}}		{{Exhibit\|VI-1d project close out SMAC.docx\|No. VI-1d\|is a Project Close Out form for a SMAC project.}}

	For reimbursement from Johnson County Wastewater for relocation costs see [[Phase_II_-_Preliminary_Design#Task_No._7_-_Initiate_Utility_Coordination._Schedule_Utility_Meeting_(optional)\|'''Phase II, Task No. 7.''']]		For reimbursement from Johnson County Wastewater for relocation costs see [[Phase_II_-_Preliminary_Design#Task_No._7_-_Initiate_Utility_Coordination._Schedule_Utility_Meeting_(optional)\|'''Phase II, Task No. 7.''']]