Exhibit A

Basic Services and Other Matters

Scope of project: This project includes design, plans, and specifications to be used for construction of Switzer Road as a standard four-lane, divided thoroughfare from the intersection of 135th Street to approximately 600’ south of the intersection of 127th Street (approximately 1.0 miles).

The Consulting Engineer shall furnish and perform the various professional duties and services required for the construction of the Project in accordance with all tasks listed in the current City of Overland Park Project Procedures Manual.

General Design Requirements

All plan development stages shall be completed no later than the current project schedule’s due dates as issued by KDOT, exclusive of delays beyond the consultant’s control. The consultant shall submit to the City (and to the KDOT Secretary of Transportation upon request) progress reports at monthly or at mutually agreed intervals in conformity with the official project schedule.

The consultant shall design the Project in conformity with the state and federal design criteria appropriate for the Project in accordance with the current Project Development Manual for Non-National Highway System Local Government Road and Street Projects, Volumes I and II, Bureau of Local Project’s (BLP) project memorandums, memos, the KDOT Design Manual, Geotechnical Bridge Foundation Investigation Guidelines, Bureau of Design’s road memorandums, the City’s approved Project Development Procedures for Non-NHS Projects/Project Procedures Manual/KDOT Project Procedures Manual-City of Overland Park, Kansas, the current version of the Manual on Uniform Traffic Control Devices (MUTCD) as adopted by the Secretary, and the current version of the KDOT Standard Specifications for State Road and Bridge Construction with Special Provisions, and with any necessary Project Special Provisions with the rules and regulations of the Federal Highway Administration pertaining thereto.

The Design plans shall be signed and sealed by the licensed professional engineer responsible for the preparation of the design plans. Geological investigations or studies shall be signed and sealed by the licensed Geologist responsible for the preparation of the geological investigations or studies. Rights of way descriptions shall be signed and sealed by the licensed land surveyor responsible for the preparation of the rights of way descriptions.

General Survey Requirements:

Vertical Control:

Elevations for plans must be obtained from a benchmark on the Johnson County Vertical Control Network. Show the datum benchmark and elevation of the datum benchmark on the plans.

Horizontal Control:

Section Corner and quarter section corner locations must be referenced to the Johnson County Horizontal Control Network. As part of the design survey all Section Corners and Quarter Section Corners within the project area and others used for project control must be located, reference and state plane coordinates determined with GPS equipment. The coordinates and referenced ties shall be shown on the plans and the standard corner reference report submitted to the Kansas State Historical Society, the County Engineer, and cities project engineer within 30 days of the survey as required by state law. If a Johnson County Horizontal Control marker may be damaged by construction the County public works department should be notified prior to the bid letting.

Plan Notes - Johnson County Control Bench Marks:

Any Johnson County Benchmarks, Johnson County Horizontal Control monuments and any Section Corner and Quarter Section Corners within the area surveyed for the project must be conspicuously indicated on the plans. All bench marks and section and quarter section corners and property pins within the construction limits shall include a note for the re-establishment of the monuments.

Task I.	Preliminary Design

1.01	Data Collection.

A.	Attend pre-design meeting.

B.	Develop design criteria for the project; prepare design memorandum.

C.	Develop detailed design schedule in a form compatible with MS Project 4.0 or later. Submit copy to City, and provide digital updates at scheduled progress meetings. Include at least the following benchmarks:

1.	Survey complete.

2.	Data collection complete.

3.	Preliminary plans complete.

4.	Preliminary plans to all utilities.

5.	Field check complete.

6.	Legal descriptions to City.

7.	First neighborhood meeting.

8.	All other agency permit applications submitted.

9.	Final plans submitted for review.

10.	Project ready for bid.

D.	Schedule and coordinate project activities with KDOT and the City (where applicable).

E.	Field data collection:

1.	Establish land corners.

2.	Field surveys.

3.	Contact utilities and field locate all utilities.

4.	Low opening elevation of all existing structures.

5.	Stream crossing elevation data, including historical high-water elevations where applicable.

6.	Contact homes associations property owners, field locate all irrigation systems.

7.	Field locate all septic systems and lateral fields.

8.	Stake centerline every 20 meters

Ownership and abutting property information:

1.	Secure plats

2.	Obtain ownership information. The Consulting Engineer shall contract with a City approved title company for ownership information investigations. The costs associated with ownership information investigations shall be paid by the Consulting Engineer to the title company. This cost shall be included in the total compensation fee as outlined in Section II of the Engineering/Architectural Services Agreement.

3.	Collect record drawings on abutting projects and subdivisions.

G.	The Consulting Engineer shall contract with a City approved geotechnical firm for sub-surface investigations and foundation recommendations. The costs associated with the work, including field staking boring locations and elevations, shall be paid by the Consulting Engineer to the geotechnical firm. This cost shall be included in the total compensation fee as outlined in Section II of the Engineering/Architectural Services Agreement.

H.	Obtain from the City current daily traffic volumes and peak period traffic counts.

I.	With the City, determine the required lane configurations and traffic control along the project. Analyze the existing geometrics along the project and determine traffic control and/or geometric improvement recommendations as might be warranted.

J.	Analyze the storm drainage needs along the project.

1.	Determine watershed areas for all streams and basins draining onto the proposed roadway.

2.	Determine ultimate development land uses for all watershed and sub-basin areas draining onto project.

3.	Determine ultimate development 5-year., 25-year, and 100-year stormwater flows crossing or entering the proposed roadway.

4.	Locate all storm drainage system discharges upstream from the project.

K.	Prepare an analysis of the construction phasing and traffic control needs to maintain acceptable access to the existing land uses along the project corridor.

1.02	Prepare base map at a scale of 1:200 showing both contours at 0.5 meter intervals and property lines.

A.	Develop preliminary plans:

1.	Cover sheet.

2.	Typical sections.

3.	Pavement design

4.	Subsurface drainage design

5.	Surface drainage design

a.	Drainage area maps.

b.	Pavement spread calculations.

c.	Inlet and other structure design calculations.

d.	Hydraulic grade calculations.

6.	Plan and Profile sheets

a.	Plan scale = 1:200

b.	Profile scale H = 1:200; V = 1:50

7.	Length of tapers and storage lanes for turn lanes.

8.	Bridge plans

a.	Contour Map

b.	Construction Layout

c.	Typical section.

d.	Foundation types and locations.

e.	Geology sheet with calculated scour shown.

f.	Design loading.

g.	Prepare a “Hydraulic Assessment Checklist for Drainage Design,” KDOT Bridge Manual. This document and the supporting calculations shall be sealed by a licensed Professional Engineer in the state of Kansas.

h.	Channel protection.

9.	Driveway profiles

10.	Preliminary traffic control for construction plan sheets.

11.	Preliminary street lighting.

a.	Pole locations.

b.	Define design parameters.

12.	Preliminary traffic signals

a.	Location 1 – 135th Street Modifications

b.	Location 2 – 133rd Street

c.	Location 3 – 129th Street

13.	Preliminary pavement marking and signing.

14.	Property lines and owner information.

15.	Cross sections every 10 meters

16.	Preliminary retaining wall elevation views as required.

1.03	Submit preliminary plans to the City and KDOT at a Design Concept Development meeting (where applicable).

1.04	Submit preliminary plans to utility companies for their use in preparing for relocations.

1.05	Develop preliminary opinion of probable project costs itemized by unit of work, including right-of-way and contingency.

1.06	Submit preliminary plans and opinion of probable cost to City for review.

1.07	Meet with City not less than bi-weekly as necessary in connection with such preliminary work.

1.08	Field Check to be performed with representatives of the Consulting Engineer and the Cities at the project site with appropriate detailed plans.

1.09	Right-of-way and easements.

A.	Describe right-of-way and easements necessary to complete project.

1.	Furnish legal descriptions sealed by an RLS licensed in the state of Kansas. Legal descriptions are also to be provided in a digital format compatible with Microsoft Word 7.0.

2.	Furnish necessary title information.

3.	Maps and sketches as follows:

a.	Plan and profile pages showing all proposed takings.

b.	Individual drawings of takings for each ownership including:

(1)	Title block.

(2)	Ownership boundaries.

(3)	Existing rights-of-ways and easements.

(4)	Proposed takings identified with text and graphically.

(5)	Legend for taking type.

(6)	Graphical scale and north arrow.

(7)	Ownership information.

(8)	Legal description of all takings.

B.	The Consulting Engineer shall stake in the field the location of rights-of-way and/or easements prior to acquisition and construction as requested by the City, and shall meet with appraisers to identify easement and right-of-way locations.

1.10	Public Information:

A.	Prepare for and attend four neighborhood meetings to explain the project to residents of the project area, and to receive public comments at a time and place arranged for by the City.

1.	Prepare exhibits, including preliminary plans (showing right-of-way taking and easements).

2.	Have persons available to explain the proposed work and to answer questions.

B.	The Consulting Engineer will be available to meet with City staff and concerned property owners as directed by the City to discuss the project at any time throughout the project.

1.11	Permitting.

A.	Prepare the necessary plans and applications for permit submission to and approval of:

1.	Adjoining City.

2.	Johnson County.

3.	State including but not limited to:

a.	Division of Water Resources.

b.	KDOT

4.	Federal including but not limited to.

a.	US Army Corps of Engineers 404

b.	NPDES.

c.	Section 4(f) Evaluations.

d.	FEMA Map Revisions

1.12	Environmental Analysis

A.	Prepare the necessary plans and applications for submission and approval of:

1.	Environmental Assessment

2.	Environmental Impact Statement

3.	Wetlands Analysis

Task II.	Final Design

2.01	Prepare detailed plans and specifications.

A.	Cover sheet.

B.	Typical sections.

C.	Pavement design

D.	Subsurface drainage design

E.	Surface drainage design

1.	Drainage area maps.

2.	Pavement spread calculations.

3.	Inlet and other structure design calculations.

F.	Plan and Profile sheets

1.	Plan scale = 1:200

2.	Profile scale H = 1:200; V = 1:50

G.	Length of tapers and storage lengths for turn lanes

H.	Bridge sheets.

1.	General Notes and Quantities

2.	Contour Map

3.	Construction Layout

4.	Geology Sheet

5.	Abutment Details

6.	Abutment Drainage Details

7.	Pier Details

8.	Superstructure Details

I.	Intersection details.

J.	Driveway profiles.

K.	Street lighting.

1.	Pole locations.

2.	Design parameters.

3.	Circuit information with includes control center locations.

L.	Traffic signals.

1.	Location 1 – 135th Street Modifications

2.	Location 2 – 133rd Street

3.	Location 3 – 129th Street

M.	Pavement marking and signing.

N.	Existing and proposed right-of-way limits.

O.	Property lines and owner information.

P.	Cross sections every 10 meters

Q.	Retaining wall elevation views as required.

R.	Traffic control plan and construction phasing including detour routing for each phase of the project.

S.	Irrigation (lawn sprinkler) restoration plans.

1.	Develop plan sheets and specifications showing final irrigation plans.

2.	Identify plant materials which will require interim (during construction) irrigation.

3.	Develop details and specifications for interim irrigation.

T.	Landscape replacement schedule and subdivision marker replacement details.

U.	Location of existing utilities and underground facilities.

V.	Stormwater Pollution Prevention Plan (SWPP), including erosion and sediment control plans. Plans shall conform to OP design checklists and requirements. SWPPP shall follow Overland Park template and conform to KDHE requirements. Provide 2 copies of SWPPP notebook to the City at time of bidding.

W.	Sanitary sewer relocation plans.

X.	Septic system reconstruction plans and sanitary sewer connection plans.

2.02	Schedule and attend utility coordination meetings as required.

2.03	Prepare a detailed opinion of probable cost.

A.	Include an appropriate contingency.

B.	Estimate time required to complete construction.

C.	Provide input to the City regarding forms for:

1.	Proposals

2.	Construction contracts.

3.	Bonds.

2.04	At the completion of the project, furnish to the City the CAD drawings of the project in the Consulting Engineer’s digital format and TIFF images in compressed CCITT, group 4 at 200 dpi format for the City’s future use. The record contract documents for the project will be the original sealed drawings.

2.05	Furnish 20 copies of detailed plans and specifications.

A.	Plan sets will be prepared in:

1.	Full size (22” x 34”)

2.	Half size (11”x 17”)

B.	These plans are to be furnished at no additional cost, and are separate from those sold to prospective bidders.

2.06	Meet with City not less than bi-weekly as necessary during preparation of detailed plans.

Task III.	Bidding

3.01	Prepare and provide plans and specifications to bidders at cost to recover expenses of duplication and handling.

3.02	Attend bid letting.

3.03	Consult with and advise the City as to the acceptability of substitute materials and equipment when substitution prior to the award of the contract is allowed in the bidding documents.

3.04	Consult with and advise the City as to the acceptability of subcontractors and others proposed to do work by the general contractor.

3.05	Prepare written addenda to the bidding documents as required and or requested.

3.06	Assist the City in analyzing bids and making recommendation for award of the construction contract.

3.07	Prepare a bid tabulation in printed and MS Excel format.

3.08	Arrange for, attend, and prepare meeting minutes for a pre-bid conference.

3.09	Arrange for, attend, and prepare meeting minutes for a pre-construction conference with City representatives, the successful bidder, and utility companies.

Task IV.	Construction Services

4.01	Be available for discussion and consultation during the construction phase, but construction observation will be the responsibility of the City of Overland Park.

4.02	Review shop drawings and be available for consultation with the City during construction.

4.03	Prepare plan revisions as necessitated by conditions encountered in the field during construction, with the exception of traffic control plans.

4.04	Prepare and submit bridge database information within 90 days of acceptance of the bridge or opening to traffic.

A.	An initial inventory inspection in accordance with the latest version of KDOT’s Bureau of Local Projects Bridge Inspection Manual.

B.	Structure Inventory and Appraisal (SI & A) information as required by FHWA and KDOT.

C.	Load rating calculations using the computer program “BRASS”.

D.	Digital photos of the upstream and downstream elevations of the structure and the channel, both roadway approaches and the superstructure elements from the underside of the bridge, defects, all attached utilities, and any unique features.

4.05	Prepare final record drawings which reflect:

A.	All change orders.

B.	Minor design changes.

C.	Changes made in the field by City representatives and are marked on the construction plan set.

D.	Submit updated CAD drawings and TIFF images of the revised sheets.

4.06	Attend weekly construction progress meetings as directed by the City.

Completion time: The Consulting Engineer hereby agrees to complete preliminary plans suitable for a public information meeting including easement and right-of-way descriptions and drawings (Task I) by February 1, 2000 and to complete all work necessary to and including preparation of final plans (Task II) by July 1, 2000.

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Scope of Sevices

Joe Archer

2012-05-04

Irina Idelson

City of Overland Park