EXCELLENCE IN CONSTRUCTION

Contractor Evaluation System

City of Overland Park

Purpose

This program is intended to establish guidelines for an evaluation system, which will be used in the following:

Recognize contractors who perform well during construction projects

Provide a mechanism to assist contractors in improving their performance on future projects

Establish expectations of contractors who contract with the City of Overland Park

Guidelines

A scoring system will be used for evaluation purposes based on the following:

Each contractor will be evaluated by the project manager at the time of project completion. The project manager will rate each category on a scale of 1 to 10 (10 being the best possible score). The average score of all categories will be the final score.

Projects which are completed with a score of 8 points or more will be considered for “EXCELLENCE IN CONSTRUCTION” recognition

Projects which are completed with a score below 3 points will be considered “BELOW EXPECTATIONS”

Contractors may be scored on any of the following categories:

Jobsite Safety Performance

Traffic Control

Quality of Work

Project Supervision (including Management of Subcontractors)

Prompt Completion of Work (Meeting Schedules)

Prompt Correction of Punch List Items

Construction Innovation/Unusual Accomplishments under Adverse Conditions

Compliance with Contract Documents, Details, and Specifications

Fairness/ Appropriateness of Requests for Change Orders

Compliance with Environmental Regulations and Requirements

Prompt Payments of Accounts/Payments to Subcontractors

Compliance with EEO and DBE Requirements

Cooperation and Attitude with the Public/Public Relations

Cooperation with City Staff

Protection of Private Property/Prompt Repairs to Private Property

Maintenance of Construction Site During Construction

Coordination with Utility Companies

Miscellaneous Items as Determined by the Project Manager

All items which effect the final evaluation will be maintained by the Project Inspector in the daily inspection report.

Entries may be made at any time during the project. The Project Manager may require a review of all the above categories at any time during the project (See Attachment A) . Generally, evaluation status will be discussed with the contractor on a monthly interval during construction.

Entries, which effect the final evaluation can be made by any member of staff with the approval of the Project Manager. The Project Inspector will enter these items into the daily inspection report with the source staff member noted.

Any item to be added which occurs before the first daily inspection report shall be added to the first daily inspection report and dated appropriately.

At the completion of the project the Project Inspector shall submit a tabulation of all items effecting the final evaluation to the Project Manager for review and scoring. Scoring will be at the discretion of the Project Manager. Results will be forwarded to the City Engineer for approval.

Excellence in Construction Recognition

Recognition of contractors which have met the criteria for “Excellence in Construction” will be implemented by the City Engineer or his representative on a yearly basis. The project completion date will establish the year in which a project is recognized.

Projects Below Expectations

Contractors which receive a “Below Expectations” score will be reviewed by the City Engineer to determine the contractors ability to perform work to the standards of the City of Overland Park. The City of Overland Park reserves the right to reject any bid from a contractor who has previously received a “Below Expectations” score.

EXCELLENCE IN CONSTRUCTION QUIDELINES

Larry Blankenship

2005-05-23

Joe Archer

City of Overland Park