CITY OF OVERLAND PARK, KANSAS

NOTICE TO BIDDERS

Sealed bids for Quivira Road (135th Street to 143rd Street), KDOT Project No. 46 N-0103-01 will be received by the City of Overland Park, Kansas, at the office of the City Clerk, City Hall, 8500 Santa Fe Drive, Overland Park, Kansas, until 2:00 p.m. local time on Tuesday, April 20, 1999. At that time all sealed bids will be transferred to the City Council Chamber, City Hall, where they will be publicly opened and read aloud. Any bid received after the designated closing time will be returned unopened.

All bids shall be submitted in sealed envelopes addressed to the City Clerk of Overland Park, Kansas, and marked "BID FOR: QUIVIRA ROAD (135TH STREET TO 143RD STREET), KDOT PROJECT NO. 46 N-0103-01." Copies of plans, specifications, bid documents and other Contract Documents are on file at the office of George Butler Associates, Inc., 8207 Melrose Drive, Lenexa, Kansas 66214 . Contractors desiring the Contract Documents for use in preparing bids may obtain a set of such documents from George Butler Associates, Inc. upon payment of Two Hundred and no/100 Dollars ($ 200.00 ), which amount is not refundable.

CONTRACTORS SHOULD READ AND BE FULLY FAMILIAR WITH ALL CONTRACT DOCUMENTS BEFORE SUBMITTING A BID. IN SUBMITTING A BID, THE BIDDER WARRANTS THAT IT HAS READ THE CONTRACT DOCUMENTS AND IS FULLY FAMILIAR THEREWITH AND THAT IT HAS VISITED THE SITE OF THE WORK TO FULLY INFORM ITSELF AS TO ALL EXISTING CONDITIONS AND LIMITATIONS AND SHALL INCLUDE IN ITS BID A SUM TO COVER THE COST OF ALL ITEMS OF THE WORK.

Should a bidder find "defects" as defined in paragraph GC‑2. of the General Conditions, it shall follow the procedures outlined in paragraph GC‑3. to bring same to the attention of City. Changes necessitated thereby shall be in the form of addenda issued by the Consulting Engineer.

All bidders shall verify that they have considered all written addenda. Neither the City nor the Consulting Engineer shall be responsible for oral instructions.

Any written addenda issued during the time of bidding shall be covered and included in the bid. There will be no clarifications or exceptions allowed on the Bid. Bids are for a total bid package, total contract price.

Bids shall be made upon the form provided in ink or typewritten. Numbers shall be stated both in writing and in figures; the signature shall be long hand; and the complete form shall be without alteration or erasure. On alternate items for which a bid is not submitted, a written indication of "no bid" on the bid form is required.

No oral, telegraphic, facsimile or telephonic bids or alterations will be considered.

The following items must be included in the sealed envelope with the bid:

a.	Bid

5% Bid Security‑‑Bid Bond, Cashier's Check or Certified Check (See below.)

Signed Documents (KDOT Certifications)

Certifications Regarding Noncollusion & History of Debarment

Certifications – Federal – Lobbying

Required Contract Provision Certification – Contractural Services with Current Legislator or Legislator’s Firm

Required Contract Provision – DBE Contract Goals

Each bidder shall file with its bid a bid bond, a cashier's check or a certified check drawn on any acceptable bank, made payable to the City of Overland Park, Kansas, in an amount of not less than five percent (5%) of the total bid, which shall be retained by the City of Overland Park until a Contract for the project has been executed. Bid bonds will be returned to the unsuccessful bidders, with the exception of the second qualifying bidder, at such time as their bids are rejected. The bid deposit of the successful bidder and the second qualifying bidder will be returned when satisfactory bonds in an amount equal to 100% of the Contract amount, required insurance certificates and other required documents shall have been furnished and the Contract Documents have been executed.

In the event the successful bidder is unable to execute the Contract, for whatever reason, City may exercise its legal prerogatives, including, but not limited to, enforcement of its rights as to the bid security.

The City reserves the right to accept or reject any and all bids and to waive any technicalities or irregularities therein. Bids may be modified or withdrawn by written request of the bidder received in the office of the City Clerk, prior to the time and date for bid opening; provided, however, that no bidder may withdraw its bid for a period of thirty (30) days from the date set for the opening thereof. ALL BIDDERS AGREE THAT REJECTION SHALL CREATE NO LIABILITY ON THE PART OF THE CITY BECAUSE OF SUCH REJECTION, AND THE FILING OF ANY BID IN RESPONSE TO THIS INVITATION SHALL CONSTITUTE AN AGREEMENT OF THE BIDDER TO THESE CONDITIONS.

A Pre-Bid Conference will be held at:

Overland Park City Hall

Conference Room No. 1

Date & Time: April 9,1999 9:00 A.M.

Publish: Overland Park Sun	(Wednesday) March 24,1999

Publish: Kansas Register	(Thursday) March 25,1999

N-1	Rev. 07/09/98

notice to bidders

Mary Lou McCann

1999-10-29

Joe Archer

City of Overland Park