Date	To

January 20, 2005	Attendees, TJR, Project File

From

Rob Krewson

Subject

151st Street, Pflumm Rd. to Antioch Rd. – Utility Meeting

A meeting was held on January 20, 2005 at the HNTB office to discuss utility coordination issues related to this project (see attached agenda). The following people attended the meeting:

Name	Representing	Phone

Rob Krewson	HNTB	(913) 312.4862

Aaron Keller	HNTB	(913) 312.4844

Steve Sympson	HNTB	(816) 527.2452

Wayne Gudenkauf	City of Overland Park	(913) 895.6042

Scott Hobson	City of Overland Park	(913) 233.9281

Bruce Wacker	City of Overland Park	(913) 895.6027

Shane Swope	City of Olathe	(913) 648.6893

Lyn Leet	Kansas Gas Service	(913) 599.8940

Chuck McAdams	Kansas Gas Service	(913) 599.8953

Richard Yunghans	Atmos Energy	(913) 764.0531

Mario Escobar	Time Warner Cable	(913) 643.1979

Charles McAllister	Johnson County Wastewater	(913) 681.3200

Joe Yoakum	Blue Valley Schools	(913) 239.4080

Gordon Rames	Water One	(913) 895.5767

Randy Jamison	KCPL	(816) 245.3727

Ron DeJarnette	KCPL	(913) 681.7314

Carmen Geier	KCPL	(913) 681.7308

Jim Linker	City of Olathe	(913) 971.9053

Introductions were made and the following was discussed:

Rob Krewson provided a brief project status update and stated that the purpose of this meeting was to: 1) verify the location and easements for existing facilities 2) determine relocation corridors for all utilities 3) determine if any additional easements are necessary 4) determine who needs relocation agreements. The project schedule was then discussed per the attached agenda.

All utilities involved in the project should have received a set of Right-of-Way plans for the Pflumm to Quivira project. This project (Pflumm to Quivira) will be under construction this summer. Right-of-Way plans for the Quivira to Antioch project were provided to each utility who attended the meeting.

HNTB provided each utility company with an updated CD containing electronic base files of the entire project. Each utility is asked to use these files to provide HNTB with electronic relocation plans. HNTB will compile these relocation plans and provide color utility coordination drawings to help facilitate relocation efforts.

Wayne Gudenkauf asked that all utility relocation planning and construction be done concurrently for the entire three mile corridor. While the Pflumm to Quivira section will obviously need to be prioritized, the federal funding on the Quivira to Antioch project will require all relocations (that can be relocated ahead of the construction) to be done before January 1, 2006.

Correction: Utilities needing relocation agreement(s) will only need one agreement per project. A utility needing an agreement within the Pflumm to Quivira project will have an agreement with the City of Olathe only. A utility needing an agreement within the Quivira to Antioch project will have an agreement with the City of Overland Park only. However, the actual construction of the relocations shall be done in accordance with the requirements of the City in which they physically occur.

The next utility meeting will be held on February 17, 2005 at 1:30pm at the HNTB office in Overland Park.

The following roundtable discussion followed using in part the attached “Conflict Coordination” table:

CITY OF OLATHE	Contact: Randy Freeman	Phone: (913) 971.9065

Contact: Jim Linker	Phone: (913) 971.9053

The 8” waterline from Pflumm to Station 73+75 will be upgraded to 12” and relocated per HNTB design.

There are also localized relocations near Quivira as depicted in the plan set.

COMCAST	Contact: Barbara Brown	Phone: (816) 795.2255

Not in attendance but called HNTB with the following update prior to the meeting:

Waiting to coordinate with KCPL relocations

There is an existing fiber optic line along the south side of 151st Street from Pflumm to approximately station 56+30 where it crosses to the north side of the road and runs along the north side of the road until station 73+50. This line will need to be relocated.

ATMOS ENERGY	Contact: Richard Yunghans	Phone: (913) 764.0531

Richard provided HNTB with a list of suggested potholing locations. HNTB will use this list to compile a layout of locations to have potholed.

Richard pointed out that the existing 2” line along the north side of 151st Street from Caenen (heading west) to Tract 13 should actually extend into Tract 14.

In general, Richard is planning on leaving his existing lines at their current locations and lowering and/or offsetting them in places of cut or conflict.

Atmos will need a relocation agreement with Olathe (and possibly Overland Park) for the Pflumm to Quivira project for any relocations as well as an agreement that covers their existing private easement that will be within the proposed right-of-way after acquisition.

Richard provided HNTB with documentation on where to find the legal documents for the easement located along the east side of Quivira to the north of 151st Street.

Richard is waiting on the potholes and relocation agreements.

SPRINT	Contact: Brian George	Phone:

Not in attendance

BLUE VALLEY SCHOOLS	Contact: Joe Yoakum	Phone: (913) 239.4080

Blue Valley School District has a fiber on the north side of 151st Street from Pflumm to Monrovia that will require relocation.

Another fiber is located from Quivira to England on the south side of 151st Street. This line will eventually be co-located in the City’s fiber optic conduit in the proposed median. Joe will consider options on temporary facilities during construction.

TIME WARNER CABLE	Contact: Mario Escobar	Phone: (913) 643.1979

Mario stated that TWC has only one fiber in the Pflumm to Quivira mile. It crosses 151st Street just to the east of Quivira. This fiber will be relocated once KCPL has decided where their poles will be located.

Time Warner Cable will not need any relocation agreements on the Pflumm to Quivira project.

TWC has not yet addressed the relocation needs for the Quivira to Antioch project.

KANSAS GAS SERVICE	Contact: Chuck McAdams	Phone: (913) 599.8953

Contact: Lyn Leet	Phone: (913) 599.8940

The potholing for the line to the east of England on the south side of 151st Street has been scheduled. Chuck will contact HNTB when a date has been set.

The 2” steel line will be relocated out from under the proposed roadway to a point 5 feet from the sidewalk in the right-of-way.

SBC	Contact: Brent Ramirez	Phone: (913) 383.4884

Not in attendance but called HNTB prior to the meeting to discuss schedule for relocation efforts:

Select a contractor to design the relocation plans (on or around January 28)

Have relocation plans completed by March 28, 2005

Have relocations underway on or around mid April to May 1, 2005

KCPL	Contact: Randy Jamison	Phone: (816) 245.3727

Contact: Ron DeJarnette	Phone: (913) 681.7314

KCPL would like to relocate all of their poles to the south side of 151st Street for the entire three miles.

WaterOne and Atmos Energy have facilities on the south side of 151st Street in many portions of the project.

Power poles need to have five feet from the center of the pole to the right-of-way or easement.

Much discussion occurred regarding the location of these proposed poles in the parkway and what if any overhang easements and utility easements might be desired for portions of the project.

Scott Hobson, project inspector, suggested that KCPL consider spacing of the poles so as to avoid conflicts during construction of RCBs.

HNTB will provide an electronic file containing the temporary shoo-flys to Ron.

HNTB pointed out that the Shaffer property (southeast corner of 151st & England) would likely be very sensitive to any additional tree impacts.

WATERONE	Contact: Gordon Rames	Phone: (913) 895.5767

Gordon mentioned that they are currently potholing several locations throughout the corridor. HNTB will be contacted when the potholing is complete.

The 8” line on the south side of 151st Street dead ends before crossing P-43. The 8” line just west of Monrovia heading south will be in conflict with P-43.

The 8” line between stations 94+00 and 97+00 will need to be relocated due to cut. Water One may consider relocating the entire section of this line from Monrovia to Quivira but only the parts in conflict will need an agreement with the city.

The existing 8” line approximately ½ mile west of Switzer will probably be upgraded to 12”.

The 36” water main along Quivira is being potholed. The crossing of P-65 will require bedding between the two pipes.

Gordon provided HNTB with the condemnation documents for tract 31.

The 2” line along Quivira to the south of 151st Street will be upgraded to a 6” (on WaterOne) and relocated between the sidewalk and the back of the proposed storm sewer boxes. It may be possible to wait until after construction for this relocation.

The meeting adjourned.

The foregoing is our understanding of the issues discussed and conclusions reached. Please contact Rob Krewson (913.312.9862) immediately should you have any revisions.

Copies to: Meeting attendees and utility contacts.

Interoffice

Correspondence

HNTB Corporation