January 10, 2008

TITLE COMPANY CONTACT

TITLE COMPANY

TITLE COMPANY ADDRESS

Re:	Request for Proposal: Ownership and Encumbrance Certificates

PROJECT NAME

Dear TITLE COMPANY CONTACT,

The City of Overland Park is accepting ownership certificate proposals for the above project. Written proposals will be accepted until 5:00 p.m., DATE. Proposals should be returned by mail, fax, or e-mail to:

CITY CONTACT

City of Overland Park, 8500 Santa Fe Drive, Overland Park, KS 66212

Phone: (913) 895-6040, Fax: (913) 895-5055, E-mail: ADDRESS

A form is enclosed which indicates the quantity of each type of ownership certificate anticipated for this project. Please fill out the form for each separate type of ownership certificate. Space is provided at the bottom of the proposal to indicate additional charges not specifically indicated elsewhere.

The following conditions shall apply:

The ownership certificates should indicate the county tax parcel ID number, property owner(s), property address, mailing address (if different), and legal description. No symbols should be used in the legal descriptions. Degree’s, minutes, and seconds should be spelled out.

The ownership certificates should indicate any unreleased mortgages or lienholders and their addresses.

The ownership certificates should indicate all easements and encumbrances (including those platted with the property) and any rights of way which are part of the parcel or have been granted from the parcel. Easement holder’s addresses should be included. The City has a listing document of many institutions that can be of assistance in determining easement holder’s addresses.

The ownership certificates should indicate all condemnation cases limited to that information available through the computer database (which dates back to 1980) in the Office of the District Court of Johnson County, which involve each tract.

One copy of all recorded easements, deeds of dedication, and current mortgages shall be supplied for all tracts, including deeds depicting current ownership.

One copy of all recorded subdivision plats shall be supplied.

Documentation of existing road right-of-way shall be supplied.

Copies of the legal descriptions of each tract shall be supplied.

All certificates are to be prepared in Microsoft Word format and supplied on an IBM PC compatible disk (readable CD). The files are to be stored on the disk by tract number folders with the certificates stored within the appropriate tract folder. Any necessary changes after delivery must be corrected by your company in a timely manner. Hard copies of the certificates are to be supplied also.

This service shall be completed and (2) complete sets of documents delivered to the City of Overland Park by the date indicated on the proposal. Consideration will be given to proposals with earlier delivery dates. Time is of the essence.

Services shall be billed at the unit prices stated below. Any additional ownership certificates or updates required over and above the amounts listed shall be billed at the unit prices stated in your proposal.

Enclosed is a location map indicating the tract numbers and their corresponding county tax parcel ID numbers. These tract numbers must be used for all deliverables.

Ownership certificate updates may be required and are anticipated in late YEAR. Requirements for updates are the same as for the original ownership certificates except only copies of new deeds, mortgages, easements, etc. shall be required.

Please contact me if you have any questions.

CITY CONTACT

TITLE

Enclosures

cc.

City of Overland Park

PROJECT NAME

Compensation Proposal for Ownership and Encumbrance Certificates

Est.	Unit	Total

Item	Description	Qty.	Unit	Cost	Cost

O&E Cert. Platted Tract	0	Ea.

O&E Cert. Update Platted Tract	0	Ea.

O&E Cert. Platted Common Area Tract	0	Ea.

O&E Cert. Update Platted Common Area Tract	0	Ea.

O&E Cert. Un-platted Tract	0	Ea.

O&E Cert. Update un-platted Tract	0	Ea.

Other (Specify)

Note: O&E unit cost to include cost for the certificate and all supporting documents.

Total Estimated Compensation*

Date of Completion no later than _______________________, or _______ days from date of award.*

________________________________________ _____________________________________

Signature	Company

________________________________________ _____________________________________

Name (Printed or Typed)	Address

________________________________________ _____________________________________

Title	Telephone / Email

* Selection will be based on the best combination of Total Estimated Compensation and Completion Date.

Tilte Certificate Proposal

Joe Archer

2008-01-10

City of Overland Park